How to Apply for a Canadian Passport ?

how to apply for a canadian passport
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The Canadian passport is an essential traveling document that Canadian citizens should have, and in case they don’t, they should definitely apply for it. The Guide Passport Index ranks the Canadian passport at 5th, making it one of the most powerful passports in the world. It can give you visa-free access to 188 countries and 41 countries with visa. This is why it is essential to know how to apply for a Canadian passport.

You can apply for a Canadian passport both online or from a passport office.

This article will discuss how to apply for a Canadian passport in detail.

1. The Canadian Passport 

The Canadian Passport is an essential document that is issued to the citizens of Canada. After fulfilling the visa requirements, they can enter and re-enter Canada freely when traveling from or to another country. All Canadian passports are issued by the Passport Program of Immigration, Refugees, and Citizenship Canada.

Before 1 July 2013, Passport Canada, an independent operating agent that worked under foreign affairs and international trade in Canada, issued all Canadian passports.

For every person, passports are valid for five to ten years, which applies when they age 16 or older. For children under 16, it is valid for only five years.

According to a 2022 report, about 70% of Canadians have passports.

In addition, Canada allows dual citizenship through the Citizenship Act of 1977. If you meet the requirements, you can have multiple citizenship without foregoing your Canadian citizenship.

If you need help with your Canadian passport, you can check it out on their official website. All information regarding passport arrangements is available there.

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2. How to Apply for a Canadian Passport Online

The process to apply for a passport is rather very simple.  Follow the steps mentioned below for a successful application:

  1. Start by gathering all the necessary documents, such as:
    • Citizenship certificate (proof that you are a Canadian citizen)
    • A photo id for identification, such as a driver’s license
    • Two copies of the same picture for the passport that was taken within six months
    • Your previous Canadian passport, if you had one
    • Supporting documents if there are changes of any sort in personal information
  1. Create a Government of Canada account by going to the official website of This account will help you apply for a passport online and access other services.
  2. To continue with the passport application, log in to the Government of Canada account and go to the passport application form. Fill it up accurately. The application will need personal information, contact details, travel history, and references.
  3. The application process varies depending on the type of passport and the processing time you choose.
  4. The payment mainly includes credit cards or online banking. After you pay, you must keep the receipt in your records.
  5. Scan and take clear pictures of the required documents and ensure that they meet the size requirements.
  6. Once done with the application process, select the processing time for the passport. Two options are available:
    • Regular processing of 4-6 weeks
    • Express pick-up service of 2-9 business days

You can also select how and when you want to receive your passport. Along with the services, you can choose between regular mail or in-person pick-up.

Check all the information once again and verify it. If you have opted for express delivery, you will receive your passport sooner. However, regular delivery might take longer, especially if it’s peak travel season.

2.1 How to Track Your Application  

To track your application, follow the steps mentioned below –

  1. Log in to your account and check on track the status of my application. The passport office also often sends emails regarding the progress of the application.
  2. Once everything is done and approved, your new Canadian passport will be mailed to you, or you will be notified if you choose the pickup option.

2.2 Some Final Tips 

  • Ensure that all the information you submit matches all your supporting documents.
  • Follow the photo requirements carefully, as they often need to be completed on time.
  • If you have any questions about the application process, contact the passport program through their official website.

The online application process for a Canadian passport primarily involves creating a Government of Canada account, completing the application form by filling in all the documents, paying fees, submitting the application, and then checking the application status. Following these simple steps, you can apply for a Canadian passport online.

3. How to Apply for a Canadian Passport Offline

If you are uncomfortable submitting your passport application online, visit their service Canada center or the passport office. If the application is complex, you must go to the Passport Office.

In Canada, over 300 passport centers help you submit your passport. Some locations are busier than others at certain times of the day.

It is always recommended to check the walk-in wait time at the passport office. The office mostly prioritizes people who want their passports within 48 hours.

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3.1 Finding a Passport Office

Head over to the passport service website by the government of Canada. You will need to scroll down till you get the question of when you need a passport. Once done, click on Find Locations, and you will find location details like:

  • What type of passport office is it
  • Name of the building
  • Address
  • City
  • Working hours
  • Language preference
  • Services offered by them, including delivery by mail, standard pick-up, express pick-up, and urgent pick-up.

3.2 Types of Applications that the Service Canada Center Can Process

The passport office handles several different types of passport applications like:

  • Renewal application for the passport.
  • Adult passport application.
  • Application for children’s passports. In this case, both parents should be present.
  • Application for a child passport if one parent is present (this process can only be followed when only one parent is named in the child’s birth certificate or death certificate of one of the parents is submitted).
  • Application for change in name in passport because of change in relationship status.
  • Passport application for Canadians who are living in America.

3.3 How Does the Passport Office Operate

The passport office does the following:

  • Accepts your application for the passport.
  • Reviews the application and ensures that it is completed.
  • Collects and verifies all other necessary documents including:
    1. Photo
    2. Citizenship certificate
    3. Identity documents
  • Once verified, they will accept payment for fees.
  • After this, they send the application for further processing.

3.4 Applications that are Accepted in the Passport Canada Office 

All applications accepted by the Service Canada center are accepted in the passport office. Along with that, some complex applications are also accepted here, such as

  • Urgent applications
  • Children’s application if only one parent is participating
  • Application from Canadians who are not living in Canada and the USA.
  • Applications that ask for a change in name on the passport. However, you must have at least one Canadian citizenship document with the changed name as proof.

As mentioned earlier, you might have to come to the passport office if your passport is complicated.

The IRCC employees make all final decisions about applications.

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4. How to Apply for a Canadian Children’s Passport  

The process for applying for a Canadian Children’s Passport is really simple. Just follow the steps mentioned below.

  1. Start by downloading the children’s application form.
  1. Each guardian must sign the application form to complete the application. Some tips for that are:
    • Read all the documents carefully until the end to ensure you have done everything required. If you wish to have instructions in Braille, you can contact the passport office for a special form.
    • Gather all the documents, including the child’s passport photo, travel document in the child’s name, and two copies of the same passport photos of the child, with their name, address, and date on the back of the photo.
    • The guardian will also have to sign on the back.
    • You will also need proof of parentage.
  1. Find a guarantor. When you apply for a child’s passport, you will need a guarantor to sign on the applications and one of the passport photos. The guarantor must know the parent well for at least two years and be familiar with the child as well.
  2. When applying for the form, submit the fees.
  3. After this, you can choose if you want to complete the process without or with offline appointments.

4.1 Submitting with an Appointment 

To complete the process with an appointment, you have to follow these steps.

  1. You will have to complete the online Service Canada form.
  2. Fill in the required information.
  3. Click on the passport service and request an appointment with the passport service office.
  4. Check on the desired box if you want to apply in person.
  5. Service Canada will call you back to finalize your appointment.

4.2 Submitting without an Appointment 

To complete the process without an appointment, you have to do the following:

  1. You can visit the passport office if you need a prior appointment.
  2. This facility is not guaranteed and is sometimes not available in busy locations.
  3. In case you can’t submit your application, you can have someone else apply for you.

The fees you pay depend on the service you receive. However, you won’t get a refund if –

  • If you cancel your child’s application
  • You don’t have a travel document

Once the application has gone through the verification process, you will receive your child’s passport.

If you apply by mail, you will receive the passport and all original documents you submitted in your traceable mail, and they might arrive in two different packages.

If you went and applied in person and paid for the pick-up service, the pick-up date will be mentioned in your receipt. A third party can pick up the passport by issuing a written consent form and valid identification from the applicant.

Children’s passports usually have a shorter validity period.

4.3 Additional Tips

You are never to sign a child’s passport or travel document, as any sign from parents will invalidate the document. Also, a child’s passport does not need a signature, and a child can sign the passport or the travel documents; however, it is unnecessary.

If the child is above 11, signatures are encouraged; the signature block on page 3, however, can be left blank.

how to apply for a canadian passport
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5. Renewing your Canadian Passport 

If you already have an adult passport, you can renew your passport very easily. The process is much simpler than creating a new one.

A passport can be renewed even if it is expired or damaged. You can also renew lost or stolen passports. This is possible if it was issued within 15 years of the date on which you applied and you meet other requirements.

The reason why renewing a passport is easier than creating one is that you will not need the following:

  • A guarantor
  • Proof of your Canadian citizenship
  •  Supporting information for verification

If your most recent passport has yet to expire, then

  • It should be sent in with your renewal application.
  • It will be canceled, and you cannot use it for traveling once you get a new passport.

Only adult passports can be renewed. If you are 16 or below, you must apply for a new child passport.

However, you can renew your passport if you are older than 16.

Check out this link for more information.


The authorities have tried their best to make this process easy for the citizens. On their official site, you will have to answer simple questions such as when you need the passport, when your most recent passport was issued, and whether it has expired, and you will have to answer with the options stated.

After answering everything, you will get your form and all the required information on how to fill it.

The passport is certainly an important travel document, and you must always have one issued, regardless of travel plans. It is also a recognized ID proof accepted by organizations worldwide. Therefore, knowing the correct process of how to apply for a Canadian passport or how to renew it is extremely important.

For more detailed information about these processes, check out

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Samprity Mondal
an traveller and a researcher who loves exploring beautifull breathtaking places like Canada . with a bachelor degree in business admistration , Sanprity Mondal has a work experience of 18 months . some love interest include roaming and reading