How Long Does It Take To Learn Excel ? Facts You Should Know!

Disha Ahuja
Disha Ahuja Facts & How-To's
14 Min Read
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If you are interested in taking your Excel skills to the next level, you are at the right place! Excel skills are no doubt one of the most valued skills you can own. But you might how long does it take to learn Excel. Don’t worry, and you will find the right answer here!

1. How Long Does It Take To Learn Excel? An Introduction

Excel is one of the common software used by professionals in today’s generation. It is software that helps many professionals to thrive in their jobs. Excel has benefits for various professions and a wide range of fields.

It is a very useful software which is useful in collecting, managing and analyzing data in almost every field today. The insights drawn after analyzing the data are used for the company’s future growth.

Now, by this time, everyone might have the question, how long does it take to learn Excel? So, this depends on various factors. 

For example, your existing knowledge in some similar software, learning styles, time commitment, practice, and the depth to which you want to master this software of Excel. We will discuss a lot of factors in this article, and tell us examples of data in Excel as well!

2. What is Excel? 

 Excel is a software that has spreadsheets and it was developed by Microsoft. This software is used in many ways by businesses. Excel software can easily manage and store your tons of data in a single place, that is, in a single spreadsheet.

Excel manages data, is useful in arranging them properly and helps draw insights. You can use Excel to analyze your data, draw useful insights and use it for your company or business. 

You can even store the data of your company or business in Excel. For example, information about your employees, payment information, data regarding company revenue or profits, etc. Excel is very helpful to corporate companies and even startup businesses. Learning Excel is a very valuable skill in today’s modern era where there is tons of data available. With so much data available, we should know how to easily and effectively manage it. Also, we should know how to draw insights that will be beneficial for our company or business.

Therefore, whether you are a student, graduate, postgraduate, professional or just someone looking to improve their skill sets, you should master Excel! By mastering and developing a good knowledge of Excel, you will become more productive and efficient in your work. This will give you lots of new opportunities to boost your career.

Excel for Beginners - The Complete Course

3. Understanding the Basics of Excel

If you are starting to learn Excel from scratch, you must first focus on the basics. As we all know, the basics are the most important to learn any skill effectively. You can get to the advanced level easily if you have clear basics and foundations!

Learn about the rows and columns in Excel. Also, about the text formatting in cells, how to enter data in cells, how to navigate data, etc.

You should also learn how to perform simple calculations in Excel. These are the basics that are crucial before diving into complex formulas in Excel. 

You can learn from various online resources, YouTube videos, etc. To effectively learn Excel, you should even take some free introductory courses in MS Excel. This will make sure you grasp the foundations of Excel.

Excel Tutorial for Beginners

4. Essential Functions And Formulas In Excel

After learning the basics of Excel, you can now learn some advanced-level functions and formulas of Excel. Learning these functions and formulas is essential. 

If you want the maximum benefit from Excel, these formulas are very essential. Because these components of Excel prove to be a powerful tool for analyzing the data, you can draw beneficial insights that will help you in your revenue and growth. 

You should learn functions like SUM, AVERAGE, and COUNT. Also, some advanced functions like VLOOKUP, IF STATEMENTS, and INDEX-MATCH. These functions can take you a few weeks or months to learn according to your grasping power.

Practice these functions and formulas daily. Aim for high-quality resources for learning. Remember, consistency is the key here! If you want to master Excel, you have to be disciplined with your learning process.

Excel Formulas and Functions Tutorial

5. Data Visualization And Advanced Techniques in Excel

5.1 Data Visualization In Excel 

Excel is not only about entering data and numbers in the cells. It is also about how you are able to present the data properly and systematically. Presentation of your work is very essential. It should be clear and precise.

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You should learn to present your data in an understandable way to others, for example, with the help of charts, graphs, pivot tables, etc. Master how you can effectively convert your data of numbers into graphs, charts, and tables. This skill is very essential for professionals.

Professionals should know how they can effectively convert data in numbers into tables. By doing this, they can effectively communicate the insights of the data with the team members or coworkers.

5.2 Advanced Techniques in Excel

Mastering the advanced techniques in Excel no doubt takes time. To become a master in Excel, you should learn advanced-level functions of Excel. For example, how to create macros, advanced formulas, and being able to manage large datasets at a time.

MS Excel - Data Validation

Excel offers specializations for different professionals working in different fields. For example, project management, data analysis, business analysis, financial modeling, etc. 

Depending on your future goals, career, and field of interest, you can learn these specializations in Excel. Learning these specializations can take upto some months or even a few years.

6. Examples Of Data In Excel 

6.1 Numeric Data

  1. Sales figures
  2. Test scores
  3. Budget 
  4. Temperature 

6.2 Textual Data

  1. Descriptions of projects
  2. Names of products
  3. Company employees names
  4. Address of the customers
  5. Email addresses of the customers

6.3 Formulas And Calculations

  1. A sum of data eg. sales
  2. Average of data eg. test scores, sales, etc.
  3. Percentage of data
  4. Repayment calculations of loan

6.4 Dates And Times

  1. Dates of invoices 
  2. Deadlines of the projects
  3. Timings of the meetings 
  4. Birthday dates 

6.5 Categorical Data

  1. Product categories (e.g. books, clothes, electronic equipment, etc.)
  2. Survey responses of the employees (e.g. strongly agree, agree, neutral, disagree, strongly disagree)
  3. Departments of the employees (e.g. HR, IT, Marketing)

6.6 Boolean Data ( True / False )

  1. The Status of payment (Paid / Unpaid)
  2. Status of membership (Active / Inactive)
  3. Status of Completion of Projects (Complete / Incomplete)

6.7 Duration Data

  1. Project duration in terms of days
  2. Video length in terms of minutes
  3. The time spent on the tasks in hours

6.8 Percentage Data

  1. Interest rates
  2. Percentage of completion
  3. Percentage of discount

6.9 Currency data

  1. The exchange rates of the currency
  2. Product prices in different currencies
  3. Different financial transactions in different currencies
  1. URLs of the websites
  2. The links to different online resources
  3. Email addresses

Excel Data Analysis: Sort, Filter, PivotTable, Formulas (25 Examples): HCC Professional Day 2012

7. Common Myths About Excel

  1. Excel is only for accountants: No doubt, Excel is used for finance and accounting extensively. But, it has other uses for various fields and professions. For example, project management, data analysis, visualization of data, etc. This makes Excel a versatile tool for every field.
  2. The Excel is difficult to learn: Excel is a challenging software to learn. But, with proper guidance, high-quality resources, and regular practice, it is quite accessible.
  3. Excel is only for big data: Excel can handle and manage all data sizes, from small personal projects to extensive company or business data. It is a tool that can perform all types of data analysis tasks.
  4. It is just for numbers: While Excel can number capabilities, it can handle various images, dates, texts, and formulas as well. It can organize and handle all types of data.
  5. Excel is only for Windows users: Excel was historically associated with Windows. But now, it is available on macOS, online through Microsoft 365, on mobile devices, etc.
  6. Excel can not handle complex calculations: Excel can handle a wide range of functions and formulas, from complex engineering simulations to financial modeling.
  7. It is only limited to spreadsheets: Excel is not just about traditional spreadsheets.  One can use it to create dashboards, charts, tables, calendars, schedules, etc. This software is also used in data representation.

8. Continuous Learning And Staying Updated

It is important to know that Excel can’t be learned and mastered simultaneously. There are new updates and features introduced after every while. You must engage in continuous learning to ensure you know about the new features. 

You should continuously update your knowledge in Excel. Practice is the key here! Try to take real-life projects and work on them. This will give you exposure to problem-solving using Excel.

You should practice regularly and take advanced tutorials and courses to take your Excel skills to the next level. You can develop Excel skills that you can use in your job or business to increase your revenue and profits. In the long run, these Excel skills can help your company.

9. Conclusion

In conclusion, what is the exact answer to the question, how long does it take to learn Excel? Well, it takes time to master Excel skills. The time it takes you to master Excel depends on your prior knowledge, career goals, and time commitment.

Your passion, dedication, and the level of proficiency you want to master is important. If you want to learn just basic spreadsheet tasks, it will take you a few weeks. But, if your aim is to achieve advanced-level skills in Excel, it can take you a couple of months to a year to master.

Always remember consistency and practice are essential. Your time commitments, learning styles, and resources should be given priority. Aim to learn from high-quality resources.

Excel is a lifelong skill. It needs continuous learning and practice. You have to stay updated with new features and functions of the software. But, with no doubt, once mastered, it can help you in various ways in your career.

So, there is no definite answer to the question, how long does it take to learn Excel? But the important thing here is to have a passion for learning and improving your Excel skills. Excel will help you boost your career in many ways.  You should focus more on your journey.

In the end, you shouldn’t focus on how long does it take to learn Excel. But, what truly matters here is continuously learning and improving your Excel skill set! So, go on your Excel learning journey with positivity and a good spirit. You will absolutely ace it! Good Luck!

Let us know about your favorite feature of Excel on this in the comments below!

Last Updated on by Sanjana

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1 Comment
  • Ms Excel is a important part of every field of work no matter what industry you work for but sometimes individuals get cold feet when thinking of learning about this important course. You have discussed in details of everything one should know of Excel course before proceeding. good job.

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